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REGISTRATION GUIDELINES

Registration is now open!

All participants must Create an Account and register via the Online Registration Form.
Please read the instructions below carefully. 
 
Each participant will receive a Registration number by email after submitting the Online Registration Form. 
  • The preferred method of payment is online card payment. 
  • Bank transfer payment needs to include your registration number (received after the completion of the registration process) and participant’s name in the payment details.
Online Registration will close on 4 November 2021 
  • recorded „On Demand“ sessions  are available for watching until the 4 November 2021. 

REGISTRATION FEES

Fees for Conference Participations

Authors, co-authors and presenters of accepted presentations. 
 
REGISTRATION FEE EARLY REGISTRATION
by 2 August 2021		 REGULAR REGISTRATION
3 August – 4 November 2021
ECREA Member* 95 EUR 300 EUR
ECREA Member - PhD Student** 75 EUR 200 EUR
Non-Member 200 EUR 500 EUR
Non-Member - PhD Student 130 EUR 300 EUR
Soft Currency Countries*** 75 EUR 200 EUR

Fees for Conference Participations without Accepted Presentations

REGISTRATION FEE EARLY REGISTRATION
by 2 August 2021		 REGULAR REGISTRATION
3 August – 4 November 2021
ECREA Member* N/A 50 EUR
ECREA Member - PhD Student** N/A 30 EUR
Non-Member N/A 95 EUR
Non-Member - PhD Student N/A 30 EUR
Soft Currency Countries*** N/A 30 EUR

All fees include VAT, details are specified below
 
Delegates/recipients of the service from the EU with a valid VAT number are subject to reverse charge system and the fee is with 0% VAT (to be paid by the recipient in his/her country). VAT is shifted to recipient, article 44 and 196 EU VAT Directive. Valid VAT Number will be requested and validated during the online registration process.
 
Delegates/recipients of the service from a country outside of the EU, the fee is with 0% VAT. 
 
Delegates/recipients of the service from the EU who is not a VAT payer, the fee is including VAT.
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* In order to qualify for the respective fee, ECREA membership must be valid. For further inquiries, please contact ECREA Administrator [email protected].
** Ph.D. includes Master and Ph.D. students. Students must provide proof/student status of the University (e.g. pdf copy of original inscription at a University or attestation by a professor) in English. The participant must be a student during the duration of the conference.
*** The list of Soft-currency countries is available here.
 
Please make sure to pay your registration fee before the deadline for the selected registration type. If your payment is not received before the deadline date, the later fee will be automatically applied. Unpaid or only partially paid registration will not be considered as valid until fully paid.
 
All registration deadlines are in CEST. 
 
Unpaid or partially paid registrations will not be considered as valid until paid in full.

Registration Fees Include:

  • Access to all scientific programme
  • On demand access to all recorded sessions available after the live meeting until 4 November 2021
  • Live interactive forums and opportunities for question time with speakers
  • Sessions and platforms used within the online program

Group Registrations

Group registrations cannot be processed online under one email address identification; each participant needs to have his/her own profile set up with a unique email address. When registering more than ten participants under one company identity/invoice, please Contact the Secretariat to determine the preferred invoicing setting.

Confirmation of Registration

Each participant will receive a registration overview and email notification confirming receipt of payment. To view the status of your payment, click here Online Registration Form.

Payment Details

Registration fees are collected on behalf of ECREA 2021 by the Conference Secretariat, CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic.

All fees are to be paid in EUR (€), free of all bank charges. However, please confirm with your bank as to any possible charges from their side.

Online Payment by Credit/Debit Card

The preferred method of payment is payment by card online via our secure payment gateway:
Saferpay - Payment Solution by SIX Payment Services.

Online payments service provider - Saferpay.

Accepted Credit / Debit Cards
   

In the unlikely event of a rejected on-line credit/debit card payment, the delegate is recommended to return to his/her registration online and try to process the payment again. Should the payment issue persist, the participant is advised to contact the card issuer/bank first to check for any potential block on the online transaction. If so, once this is removed it will be possible to pay via the online payment gateway. 

Accepted Currency is EUR (€) only

By Bank Transfer

To ensure your registration is valid, please make sure that any payment made by transfer is free of all bank fees and transfer charges. Please also ensure that the registered participant’s name and Registration Number are clearly stated in the bank transfer. Payments received without such details (Name, Registration Number) cannot be easily identified and may not be valid.

Payment by bank transfer is available until 23 August 2021. After this date, all payments can only be done by credit/debit card.

Beneficiary CZECH-IN s.r.o.
Beneficiary adress 5. května 65, CZ-14021 Prague 4, Czech Republic
Bank KB a.s., Na Příkopě 33, CZ-11000 Prague 1, Czech Republic
Account Number 51-0903490207/0100
IBAN CZ5901000000510903490207
SWIFT/BIC KOMBCZPPXXX
Payment Reference Name, Surname and Registration number
 

Final Invoice

The final invoice will be provided to the participants only upon request, the Secretariat will not send this document automatically. Please contact us to ask for your receipt.
The final invoice will be issued based on the details provided during the registration process (step Contact/Invoice details)
Any change of such details (name, address, VAT number etc.) is possible only within 3 days from the date of registering and is subject to a 20 EUR fee.

Cancellation / Refund Policy

Cancellation of Registration
  • Until 2 August 2021 – 50 EUR administrative fees will be deducted from all refunds
  • From 3 August 2021 until 22 August 2021 – 50% of the fee will be refunded
  • From 23 August 2021 – no refund can be processed

General Cancellation Conditions

All cancellations must be notified in writing (by email) to the Secretariat.
Requests for refunds made after 23 August 2021 will not be considered.
It is possible to change the name/contact of the registered participant for an administration fee of of 20 EUR.

Insurance

The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

Cancellation or Modification of the Meeting Due to Force Majeure

In the event of a force majeure situation, ECREA 2021 reserves the right to alter or cancel the Meeting without prior notice, including any change of the time and/or venue of the meeting. Any occurrence of force majeure event shall be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control ECREA 2021 which prevents or impedes the realization of the meeting. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, plague or other epidemic such as SARS, bird flu, earthquake, flood, hurricane, cyclone, fire or other natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism.

Data Privacy and Security

The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection.
We take your privacy very seriously and in order to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.
After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Portal that is fully GDPR compliant.
Feel free to contact us with any questions in regarding to the Privacy Policy, Data Protection and GDPR in general by email or phone +420261174301.

Contact Information 

For any questions you may have in relating to registration please don’t hesitate to contact the ECREA Secretariat on email.